CASE STUDY
Chris Hogan
Senior Business Analyst
FCTI
“Creatio’s reporting abilities
are showing how process
improvements and automation
are improving our ability to
respond to our customers faster”
KEY OUTCOMES
- Tracking status and maintenance for ATMs
- Integrating processes and automating analysis
- Accelerating business growth while remaining cost effective
Strategic advice and hands-on assistance united FCTI and Kewl Consulting in a winning Scenario.
Standing in front of a convenience store cash machine, you may never have thought about where the money actually comes from, but someone has to notice when the funds run low; signal a delivery to top it up, and send in a repair crew if it malfunctions. That’s what FCTI does. A Nation-wide ATM provider in the United States, their mission is to make funds available at a moment’s notice to their clients’ customers. An alternative to the banks, FCTI has 20 years’ experience of high-quality client service at competitive rates.
Employing fewer than 100 people, FCTI is highly competitive in the fintech arena — i.e. that synthesis of finance and technology which aims to transform the industry in which it operates. Using technology, FCTI’s objective is to increase efficiency, reduce transaction costs, simplify processes, and widen the market for their services — rapidly leading the way into the future.
FCTI’s operations encompass many elements that must function together smoothly. Previous to implementing the Creatio technology, these fragmented business processes required many hand-offs. To enable growth, the company needed to automate, centralize and leverage the new platform. They were seeking an effective tool that would enable them to make improvements, and facilitate decision-making for future developments.
FCTI chose the Creatio platform — then bpm’online — because it enabled them to integrate the processes and automate the systems their analysis had identified as being key to accelerate their growth, at a price that was right for them.
At that point, however, FCTI’s internal IT department was already stretched across a wide variety of company projects for which they had sole responsibility. External assistance was determined to be the most impactful way to move forward efficiently; enter Kewl Consulting.
Kewl has many strengths: the ability to come into a situation quickly, grasp the reality of it, determine the optimal strategy to get the client where they want and need to go within a desired timeline, and accelerate the project along that path.
Although initially hired for their strategic advice and guidance ability, Kewl soon jumped in with hands-on assistance to bridge the gap until FCTI could bring on new IT resources. Getting them up to speed was the next step. Fortunately, Kewl’s senior developers have the skill to explain complex topics so that others learn rapidly. And they generate creative solutions with existing resources to get the work back on track, and accelerate the timeline
Leverage Kewl’s knowledge, train up new resources, and facilitate them to grow into the Creatio role on their own — that was the Kewl mandate. Their experience and hands-on expertise in bridging issues and guiding clients on the journey was just what the situation required. When you don’t know what you don’t know, it helps to have someone navigate through uncharted waters.
In addition, during the initial period of working together, FCTI needed answers quickly. Being in the same time zone allowed Kewl to be highly responsive to FCTI’s questions and concerns. From the get-go, Kewl’s aim was to get out of FCTI’s drivers’ seat and into the back seat, an excellent vantage point for providing advice and guidance.
Together, Kewl and FCTI shortened the number of steps in the client’s business processes by integrating the disparate pieces through technology. One result is better communication within the company, even within a specific department; i.e. the platform gives cash services and ATM management the ability to share information much more freely.
Thus, within FCTI’s platform, computers can do what they do best, allowing the people to interact with the system at the key points when and where human thinking is what is needed most. It is Creatio’s robust automated-processes designer that underpins this outcome.
FCTI and Kewl agree on many things, and chief among them is a determination to focus always on continuous improvement in the customer experience. Although it sounds like a great deal of time was spent on developing this all-encompassing system, FCTI says it approximately matches the number of hours employees had been spending on manual entry and individual implementation. From this point of view, their new platform paid for itself very quickly, not only in dollars, but also in customer and staff satisfaction.
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